Treasurer Vacancy

After a great many years of service to ESCNI as Membership Secretary, Fanzine creator, Committee Member and Treasurer, John McAllister (pictured left) has advised the Committee that he intends to retire from his post at the next AGM.

 

This will complete his eighth year as Treasurer and it is a decision which John has made clear is non-reversible.

 

Therefore, to enable it to continue to operate effectively, the club is seeking a new Treasurer...

Duties of the Post

The post requires someone who:

  • is a club member, preferably of some years, who is preferably known to (some or all of) the Committee or can provide recommendations from other members as to their trustworthiness and reliability (since they will have access to the club’s bank accounts!)
     
  • has book-keeping skills for day to day records and accounting skills for the preparation of year end accounts
     

As has been the case with John, and the previous two Treasurers, someone who is a qualified accountant would be best suited to this task. The Committee are aware of a number of solicitors in the membership but the accountants seem to keep a lower profile and this is now the time to step forward.

 

As you might expect, the suitability of all applicants will be considered by the Committee and interviews carried out as appropriate.

 

If you have the skills and meet the criteria, and you are interesting in serving the club and your fellow members, please get in touch with club's Secretary, Peter Cross, in the first instance and we will proceed from there. To ensure the process is not delayed and to facilitate some period of overlap etc, we would ask you to respond by the close of play on Friday 3rd March 2017.

The Treasurer is responsible for:

  • managing and safeguarding the club’s funds
     
  • ensuring that there are sufficient funds to meet all bills, particularly ticket purchases
     
  • advising on the level of membership fee to meet the club’s needs
     
  • preparing draft accounts for the Committee to consider (and approve)
     
  • liaising with the Auditors and satisfactorily answering all questions
     
  • preparing final, approved account and Treasurer’s Report for submission to the members before the AGM
     
  • answering questions from members before or at the AGM

 

Day-to-day and year-end responsibilities include:

  • book-keeping - making a full record of all transactions through the club’s current account. This includes analysing the income and expenditure which subsequently forms the basis of the annual accounts.
     
  • reconciling the membership numbers over four categories with the figures provided by the Membership Secretary (MS) and the money received. This money can be lodged by the MS or TS, or paid directly to the club’s bank or Paypal account. These numbers are needed for the Secretary’s end of year report and calculating the stipend figure.
  • reconciling the Paypal account in terms of opening and closing balances, income and charges – all of which are shown separately in the accounts
     
  • reconciling all ticket stubs and individual match sheets provided by the Ticket Secretary (TS) with the charges for tickets through the club’s credit card.
     
  • agreeing the ticket sales numbers per the Treasurer’s records (for Adults, Seniors and Juniors) with the numbers per the TS’s records (for the Secretary’s end of year report and calculating the stipend figure).
     
  • reconciling the ticket income – some is lodged by the TS, some is paid directly into the bank account – with the income per the match sheets. This includes the separate recording of guest fees.
     
  • issuing refunds when members have made errors in payments for membership or tickets
     
  • issuing reimbursement for expenses incurred by members of the committee for items such as postage, stationery etc on receipt of invoices etc. Some payments via bank transfer, some from the club’s cash float.
     
  • dealing with all correspondence from the bank, credit card company and Paypal.
     
  • attendance at Committee Meetings and AGMs

 

The Treasurer needs to have the following attributes:

  • a good range of accounting and book-keeping skills and experience to accounts preparation level
     
  • honesty and integrity in the management and safeguarding of funds

Hardware: The club will provide you with a laptop and printer, all necessary software, inks etc

 

Costs: All reasonable costs incurred specifically for club use – stationery, postage etc – will be reimbursed.

 

Each committee member also receives an annual allowance of £60 (£5 per month) towards their broadband costs (as most club business is transacted over the internet).

 

Stipend: The Treasurer is entitled to an annual stipend as a token of recognition of the amount of time spent on club business each year. The sum is calculated on the basis of the number of members and tickets sold each season and equates approximately to the all in costs of two trips per annum to watch Everton. In 2015-16, the sum paid was £407.

 

Contact: For further details and to register your interest, please contact the club's Secretary, Peter Cross.

Treasurer Vacancy

For family reasons, the person earmarked to be our new Treasurer has had to withdraw from the post.

 

Consequently, if there's anyone interested in becoming the ESCNI Treasurer, please contact the club via escni@btinternet.com or any of the other existing Committee Members ASAP.

(14 Oct)